Detention Documentation Form
A driver-completed form for capturing arrival, departure, and signatures cleanly at the dock. Built to survive a broker accessorial dispute. Free PDF.
What’s on the form
- Load number, broker, shipper, consignee, BOL number all in the header
- Scheduled appointment time, actual arrival time, signature line for the receiver
- Loading and unloading start and finish, with a signature for each transition
- Departure time and final signature
- Incident notes section for dock issues, equipment problems, or paperwork delays
- Driver attestation block at the bottom
Why this form gets accessorials paid
Brokers approve detention claims when the documentation is contemporaneous, signed by the receiver, and matches the rate confirmation appointment. This form captures all three. Most denied claims are denied because one of those three is missing or unclear, not because the broker is acting in bad faith.
Who it’s for
Owner-operators and small fleet dispatchers who are tired of losing $200-$500 detention claims because the paperwork was inconsistent. Drivers who want a single form to fill out at the dock instead of three.
What you’ll get over email
The form PDF immediately, formatted for clipboard use or duplex printing. Then a short three-email sequence on broker-facing email language for accessorial submissions, how to escalate when a claim is denied, and a note when the full Detention & TONU Pack ships.
Going further
The Detention, Layover, TONU & Lumper Pack pairs this form with broker-ready summary templates and the email language that gets accessorials approved same-day. Currently in build.